School Policies


Ruchika gives the freedom to learn and express in a non-punitive environment. There is a unique blend of curricular and non-curricular activities. Our focus is for the child to make use of all available facilities/resources in the school and in the city to facilitate their learning. Ruchika very strongly believes in Multiple Intelligences.

 “Every individual has eight different types of intelligence's – Linguistic, Logical, Visual, Musical, Bodily, Naturalistic, and Interpersonal. Each of your intelligence's is like a member of a team. To be successful as a learner one needs to engage all of these intelligence's to work in unison.”


The school has got Permanent Affiliation to the Council for Indian School Certificate Examination (CISCE), New Delhi. It is recognized but not aided by the Education Department or the State Government of Orissa. The medium of instruction is English and both Hindi and Oriya are compulsory up to class VII. Students from class I onwards are prepared for the I.C.S.E. examination held by the Council. 


Each student has to deposit with the school a refundable caution money. Any damage to school furniture, school equipment, loss of Library Books, delay in remittance of fees, premature withdrawal of the student without notice and outstanding dues if any is adjusted against this amount.

 The caution money is refunded only if one month’s written notice is given prior to the withdrawal of the student from the school and there are no outstanding dues to the school. 


In transfer cases, application for transfer certificate must be filled up along with a copy of the transfer order and submitted to the office with Rs. 100.00 in cash by the parents, stating the reason. There will be a gap of a minimum of 7 days between the receipt of the application and the issue of the Transfer Certificate. Transfer Certificate once issued and received by the student/parent/guardian, cannot be reissued by the school office. Should these be lost, only a duplicate can be obtained from the school on the following conditions:

  1. A written application signed by the Parent or Guardian stating the reason (theft or loss) 
  2. Scrutiny fee of Rs. 50.00 must be paid in cash with the application,
  3. A copy of an FIR against loss or theft from the Police Station, and
  4. An affidavit from the court stating that you have lost the original TC,
  5. There will be a gap of three days between the date of application and the issue of the duplicate. 

 No certificate (original or duplicate) will be issued without the clearance of fees due, books of the library etc. Transfer certificates of the children who are going out of the state have to be counter signed by the Council for Indian School Certificate Examination, Kolkata. Therefore, sufficient time of at least a month must be given to the school for the preparation of the Transfer Certificate. For the parents who are going out of state the fees for Transfer Certificate is Rs. 200/-. 

 Transfer certificates have to be collected by the parent or the designated person through a letter of authority by the parent.

 Transfer certificates must be collected within one month of issue of the Transfer Certificate. If the Transfer Certificate is not collected within one month of the date of issue the parent will pay a sum equal to one quarter’s fees plus the Annual Fees. As long as the child has not taken a TC from the school he/she is considered to be on the rolls of the school. If a child leaves the school without the Transfer Certificate the parent will pay Rs. 5000/- for each year of lapse.


The school fees covers twelve calendar months. They may be paid in four installments as outlined in the pay-in-slip booklets. No reduction or concession is made for holidays or broken periods. Students are liable to pay full fees as long as their names are officially on the rolls. All parents are liable to pay full year fees for twelve months. Transfer certificates will not be issued unless the full year fees are paid.

 For the academic charges refer to the academic fees pay-in-slip booklet.



 The school fees can be paid in the following manner:

1) School Counter:  Parents can pay their quarterly fees through cheque at the school counter. The school will not receive cash. The Quarterly Fees is collected in advance at the beginning of the Quarter and should be paid within ten days of the beginning of the quarter. Payments made after the tenth day will attract a late fee of Rs. 50/- per week. 

2) ICICI Bank: All cash payments will be accepted in ICICI Bank. The Quarterly Fees is collected in advance at the beginning of the Quarter and should be paid within ten days of the beginning of the quarter. Payments made after the tenth day will attract a late fee of Rs. 50/- per week. Payments can be made via cash only. The fees will be collected within the working hours of the bank. If the last date of payment of the fees is a holiday or the bank is closed for some reason then the next bank working day will be considered the last date of payment. We request the parents to please cooperate with the bank officials by going during banking hours and filling the fee book at home (The Bank is not responsible for this). 

3) BANK TRANSFER: Parents can also transfer the fees through Internet Banking. Once the payment is done please print out the Transaction slip and give a copy to the school. Parents should put the name and admission no of their child in the description e.g. “14001 Ashish Mishra 2nd Qtr”. The details are as follows:

  1. Bank Name: ICICI BANK PVT LTD 
  2. Payee Name: RUCHIKA SCHOOL
  3. Account Type: CURRENT
  4. Account No: 658601700123
  5. IFSC Code: ICIC0006586

4) PAYTM: The school believes that digitalization is the way India will go in the future. Like the CISCE, which has digitized all its transactions with the school from Registration of Students into the ICSE system in class, IX to payments of exam fees to the Council Ruchika is implementing a digitalized payment gateway as its first phase of digitization. The school has signed a contract with PAYTM to accept fees on behalf of the school through the PAYTM App on the parent’s smart phone. PAYTM will provide hands on training to the parents at the time of registration. 

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Quarter 1

Quarter 2

Quarter 3

Quarter 4


April to June

July to September

October to December

January to March

Last Date for Payment





Late fee: Rs. 50.00 per week will be charged along with the quarterly fees in case of delay in the payment

  • ICSE exam fees will be intimated to the students through a written communication at a later date.
  • Parents who wish to make full payment may do so at the time of Registration or Admission. A discount of 2% will be given on tuition fees only.
  • A sibling discount is given to children who have siblings in the school. The sibling discount will be computed for the whole year at the time of registration. If the child is withdrawn from school for any reason midsession the parent is liable to pay the balance amount. Parents are requested not to list nephews or nieces as the siblings. This may cause disqualification from the discount. Sibling discount of Rs. 1000/-is offered only for one child. Sibling discount is given only as long as the elder child is registered in the school. If the child is withdrawn midterm the sibling discount will cease to exist.




Registration to the promoted class generally takes place after the declaration of results according to the schedule given in the notice at the end of the session. At this time the school makes an effort to bring all the suppliers together to the school to distribute the Text Books, Exercise Books, and Uniforms etc. to the parents. This is done for the convenience of the parents. Registrations will continue till March 31st without late fine and after that with a late fine of Rs. 500/-. If the parent does not register their children by the end of April they will be put on a waiting list. If a parent is expecting a transfer and wants an extension must give a written application stating the reason. 


1. Ruchika School follows the continuous and cumulative evaluation system. 

i. Prenursery to Prep: The Cumulative Assessment in CCE consists of:

1. Two Unit Tests (One for each term)

a. Oral               -        10 marks

b. Written        -        20 marks

2. Half yearly  & Final

a. Oral               -        20 marks

b. Written        -        50 marks

ii. Classes I & II: There are two terms of 100 marks each. The details of one term are given below. The same will be followed for the second term:

1. Weekly evaluation     -        20 marks

2. CW/HW        -        10 marks

3. Project Work        -        10 marks

4. Term Evaluation        -        60 marks

iii. Classes III to VIII: There are two terms of 125 marks each. The details of one term are given below. The same will be followed for the second term:

1. Weekly evaluation     -        25 marks

2. CW/HW        -        10 marks

3. Project Work        -        10 marks

4. Term Evaluation        -        80 marks

iv. Class IX & X

  1. There are three term terms of 120 marks each. Details of one term are given below. The same will be followed for the second and third terms:
    1. Project Work    -         10 marks
    2. CW/HW               -        10 marks
    3. Term Exam        -        100 mark
  2. Maintenance of copies, the CW/HW assignments and projects are now evaluated and included in the CCE so should be taken seriously.
  4. However a minimum overall average of 35% and passing in the following subjects is a must to qualify:
    1. English (Average of Literature and Language);
    2. Maths;
    3. Science (Average of Physics, Chemistry and Biology where applicable) 
    4. A minimum of 75% Attendance is compulsory for promotion.

No student is allowed to skip internal assessment that is conducted from time to time with or without prior notice. Students who have missed any such evaluation will not be given a make-up evaluation. Failure to answer an evaluation brings down the average and will affect his/her chance of promotion to the next class. Under no circumstances, will promotion be given without attaining the qualifying percentage of marks.

 The practice of bringing your child just for the period of the Evaluation and then seeking permission to take him/her home immediately on the condition that the child is not well will no longer be available. If the child is not well, please keep him/her at home.

With regard to promotion or failure, the Principal’s decision is final and conclusive. Answer scripts for the examinations will be given to the parents. The answer scripts of classes IX and X will have to be returned to the school.


The Principal reserves the right to remove from the school (in consultation with the Managing Committee) any student whose conduct is in his/her opinion against the good moral tone of the school. Immorality in word or deed, willful damage to school property, grave insubordination, unsatisfactory progress in studies, lack of diligence, or the use of unfair means in the evaluation, bringing in dangerous articles, callous attitude towards school regulations, leave or absence for long durations (15 days or more) which is not adequately explained are sufficient grounds for removal.

 Parents when they apply for their ward’s admission to Ruchika are understood to have accepted the Principal’s verdict in such matters as final and conclusive.


Minor behavior or learning problems are usually easily abated with the cooperation of the parents. The school is not meant for children with serious behavior or learning problems.

 We use education and positive instruction, but if this does not bring about better behavior or learning we will contact the parents. Although the school will make concerted efforts with parents to help resolve problems, it reserves the right to ask parents to make alternative arrangements for their child’s schooling if the child’s behaviour or disability in learning disturbs the school programme.

It is important to Ruchika High School that good relationships exist among, parents, students, teachers, and staff. At Ruchika High School we make our best effort to provide educational services consistent with our goals and philosophies. The educational process requires the administration’s best efforts as well as cooperative effort among school staff, parents and children. Ruchika High School reserves the right to decline continuing enrolment or service to its clients when the school determines, in its judgment, that cooperation of parents or children is not sufficient or it cannot provide services to the parents or children’s satisfaction.

 Pupils no less than parents are reminded that they are strictly to abide by the school regulations, especially with regard to punctuality, discipline, home tasks, and payment of fees.

 The Director/Principal reserves the right of admission, promotions, sponsoring students for ICSE Examinations, and extracurricular activities.


The course of studies will extend from Class I to Class X and is oriented towards the Indian Certificate Secondary Education (ICSE).

 The medium of instruction is English. A high standard of English is necessary for success in the ICSE. However, Hindi and Oriya have a vital role in the curriculum. Hindi and Oriya are compulsory in all classes up to Class VII. In class VIII the student chooses between Hindi and Oriya as the second language.

 Regular attendance, alertness in class, performance of regular class work and revision are sufficient to make progress. Parents can make the class teaching even more valuable if they speak English to their wards at home. English is the medium of instruction.

 Private tuition is discouraged. No amount of private tuitions can substitute active listening, concentration, and attention on the subject matter being taught in the class. Moreover, private tuition's generally reduce self-confidence and initiative and encourage’s laziness and dependence.


The parents have entrusted their children to Ruchika High School to bring them to maturity. They, however, should cooperate with the school by their total involvement, which calls for real understanding of the school’s philosophy, and participate in its growth and development.

 Parents should be the living examples of the values taught and expected of their wards. They should inform the Principal and the teachers concerned of any family problems or other pertinent facts that are necessary for a proper understanding and guidance of their wards

 To attain total harmony between the home and the school:

  1. The Principal sends information through letters to parents/guardians about the activities, achievements, growth and development of Ruchika High School;
  2. Progress cards are given at the end of each Term Evaluation; 
  3. Parent-Teacher meetings are organized during each term; 
  4. Parents are encouraged to meet the teachers, by appointment, to discuss the progress of their wards; 
  5. Parents requesting a teacher of Ruchika High School for favours for their wards may be asked to withdraw their wards from the school; 
  6. The school can do very little for students when parents give contradictory orders  or teach something contradicting what is taught in school; 
  7. The school will not appreciate and approve any parent association/club/forum formed outside the school in the name of the school. The PT sessions are the only official forum where one can bring in the concerns of children to the notice of the management. The Principal will deal with parents individually. 
  8. Grievances of any sort should be presented in writing for better disposal. No telephonic discussion with regard to administrative policies will be done. 


All absence from school must be explained by the parents in the “Absence Record” page, found in this diary. If the leave is for more than 3 days, besides the note in the diary, an application must be made for the purpose.

An absence of more than 3 days before or after a vacation without prior permission renders the student liable to have his/her name struck off the rolls and to submit to a formal re-admission by paying a fee equivalent to a month’s fee, when he/she returns. Provided his/her place has not been given to another applicant.

 At the start of the academic year or the first working day after major holidays such as summer, winter, and puja vacations, students should be present in the class.

 A student’s absence from school for 15 days or more without prior information is considered equivalent to the withdrawal of the student from school and his/her name will be struck off the rolls.


 A student returning to school after suffering from an infectious or contagious disease must produce a doctor’s certificate declaring him/her completely cured. When there is any such sickness at home the school authorities must be informed immediately.


Students have been issued with an Identity card that is valid for three years. This card has to be worn by all students when they come to school. Any student not wearing the ID card will be sent back. Lost cards must be reported to the school authorities and a new card be made. The cost of the new card is Rs. 50.00. 


All students of classes I to III are given a Pickup card. This card must be presented at the gate at the time of picking up the child. No child will be allowed to leave without the pickup card. In case the parent/guardian or authorized person has forgotten to bring the card then they are requested to make an entry in the register for this purpose at the Security counter and obtain a slip from the security.

 All students registered for the bus are given a Bus Card (Classes I to X). This card must be given to the bus helper at the time of entering the bus and taken back at the time of disembarking. No student without the Bus Card will be allowed to enter the bus.

 Lost cards must be reported to the school authorities and a new card obtained after paying a sum of Rs. 20.00


There will be three parent Teacher Meetings during the year – one in each term as per the schedule given below. 





Term I



VI to X


8:30 a.m. to 10:30 a.m.

I to V


8:30 a.m. to 10:30 a.m.

Term II



VI to IX


8:30 a.m. to 10:30 a.m.

 I to V


8:30 a.m. to 10:30 a.m.

Parent Teacher Meetings for class IX & X will be held thrice in a year coinciding with the declaration of results of the term exams. 

Parents can also meet the teachers on Saturdays (Except Second Saturdays) between 8:00 a.m. to 9:00 a.m. No parent will be allowed to meet the teachers during school days.


The school uniform will now be available from AMEES located at Master Canteen on top of Punjab National Bank.  Each shirt must have the house logo without which the students will not be permitted to attend school. All children have to wear proper uniform and come to school. Children not coming in proper uniform will be asked to return home. Students of classes I to V are allowed to wear casual clothes. Classes VI to X will wear their regular school uniform on their birthdays and not casual clothes

 Boys (Regular Uniform):


PN to Prep

Red 3/4th Shorts with red & white checks shirt

Classes I to V

Navy Blue Shorts and Navy Blue Pinstripe Shirt with Tie

Class VI to X

Navy Blue Trousers and Navy Blue Pinstripe Shirt with Tie

Class VII to VIII

Scouts Uniform

 Boys (PT):


Classes I to V

House T-Shirt and Black Shorts

Classes VI to X

House T-Shirt and Black Pants

 Girls (Regular Uniform):


PN to Prep

Red 3/4th Shorts with red & white checks shirt

Classes I to III

Navy Blue Divided Skirt and White/Navy Blue Pinstripe Shirt

Classes IV to X

Navy Blue Divided Skirt and White/Navy Blue Pinstripe Shirt

Classes VII to IX

Guide Uniform

Girls are expected to wear cycling shorts under their skirts. 

 Girls (PT)

Classes I to III

House T-Shirt and Black Shorts

Classes IV to X

House T-Shirt and Black Divided Skirts




Girls: Bata Ballerina Boys: Bata Scouts


All students have to wear Bata/Liberty White Canvas Shoes


All students are expected to wear White Cotton Socks


All students will have to wear a Tie which is available at AMEES.


Boys: Blue V Neck Pullover (Full Sleeve) Girls: Blue Cardigan (Full Sleeve). The Sweaters will be available at AMEES.

TataClass EDGE

Our school is equipped with the latest technology in e-learning i.e. digital classes termed 'SMART CLASS', using hardware and software through the most reputed professional company in this category TataCLass EDGE’.

 The idea is that classes will be conducted by audio visual method and they will be displayed on a huge wall mounted Touchscreen Display System. The package includes specially tailored class-wise and subject-wise programmes for students that enable them to go beyond conventional teaching through textbooks.

 This will enable the students to see for themselves what they learn in text books which will be not only informative but also will be interesting to them when they see on the huge display board what they have learned through text books in audio visual action. The visual aspect of the presentations makes the subject matter more attractive and has a great impact on learning and it helps the students understand and memorize topics better.


  1. Students are expected to arrive at school by 
    1. 6:45 a.m. during summer hours (April)
    2. 7:30 a.m. during regular hours (June to March)
    3. Habitual latecomers will be sent home.
  2. A student who is not habitually clean of properly dressed in the school uniform, will be sent back home.
  3. Students should not ride their bicycles in the school campus. Bicycles must be locked when parked inside the school campus. 
  4. Students must not scratch or spoil the desk, write in chalk or pencil on the walls or in any other way damage school property. Damage done should be reported at once. Even if it is caused by accident, the damage has to be made good.
  5. No “unauthorized” books, CDs, VCDs, mobile phones, video games, smart watches, pen drives, video/digital/still cameras, comics, or papers may be brought to school without the explicit permission of the Principal.
  6. The School is not responsible for loss of any goods belonging to the students. They are not permitted to bring any dangerous articles such as knives, razor blades, guns, daggers, firecrackers, colours (Holi) etc. 
  7. No student should leave the school campus during school hours without the explicit written permission of the Principal. 
  8. Students will not be allowed: 
  9. To leave the school during the school hours unless the parents come to take the student; 
    1. To leave the school during working hours or lunch break, without the Principal’s permission.
    2. To raise subscriptions or collect any kinds of funds,  
    3. To give gifts to the teachers or staff,
    4. To organize any picnics, excursions, tournaments or fete without the permission of the school authorities.
    5. Parents are not allowed to assist their children eat their snack/lunch in school. Students must bring their snacks/lunch etc. in the morning when they come to school.
  10. During school hours students may use the school phone only in case of emergency. Using the phone may be allowed only after getting written permission from the Principal. Making phone calls to bring any forgotten articles is forbidden. 
  11. During the activities and outings the school takes all necessary care and precaution. Inspite of this if any accident or mishap occurs, the school will not be held responsible or liable for the same. 
  12. Out of regard for the high standard of English required for the School Certificate Examinations ENGLISH WILL BE SPOKEN AT ALL TIMES in the school premises. 
  13. Change of address or telephone numbers must be reported to the school authorities.
  14. Unless a transfer certificate has been taken or special permission is taken by the Principal students must come to the school only in school uniform. 
  15. Students are not allowed to use motorized vehicles. Only bicycles can be parked inside the school campus. 
  16. All uniforms, textbooks and exercise books are to be purchased from the school only.
  17. Parents are requested to leave their children at the gate and not accompany them to the building entrance. This causes unnecessary traffic congestion.
  18. All Ruchika School Students are expected to: 
    1. show respect to all the teachers,
    2. avoid shouting, whistling or running inside the school building,
    3. avoid using indecent language,
    4. avoid throwing paper, stones, etc. anywhere in or around the school premises, except in the bins provided for the purpose,
    5. Observe all the rules while travelling to and from the school.
  19. Students are not allowed to wear any jewelry (Gold Necklaces, Ear Rings, bangles, etc.).
  20. Girls are not allowed to put “Mehendi” or “Nail Polish” to the school. 
  21. Students of classes VI to X are not allowed to wear home clothes for their birthdays.


  1. Only the students, teachers, staff and those authorized by the school management can use the library; 
  2. Operating hours of the library are 8:30 am to 1:45 pm 
  3. SILENCE will be strictly maintained in the library; 
  4. A student can issue all books except reference books and magazines. They could issue these only for reading purposes in the library itself;
  5. Students of classes IV to X can issue a book only for one week; Classes I to III will be issued books only for reading in the Library.
  6. Students who do not return the books will be fined Rs. 10/- per week. Habitual delay in returning books will cause the student to be barred from using the lending library;
  7. Students should not damage or write on any book, chart, map that belongs to the library. They will be responsible for replacing any damaged or lost library books. 
  8. Students are not allowed to trace or make mechanical reproduction of any book without the permission of the Principal.
  9. Students are not allowed to bring their bags or personal belongings into the library; 
  10. There shall be ABSOLUTELY NO EATING in the library; 
  11. Students are requested not to loan their library books out to any other student. Any loss due to this will be charged to the student under whose name the book is borrowed; 
  12. Students are not allowed to borrow more than one book at a time; 
  13. Transfer certificates will not be issued to anyone who has a pending Library Book issued in their name; 
  14. All library books have to be returned before any vacations (Summer, Puja or Winter) and before all terminal examinations.


Bus service is provided to students along a fixed route set at the beginning of each academic year.  During the academic year there will be no change or extension of bus routes. The parents may give written requests to the school management for a change or extension of the route and will be taken up in the next academic year.

  1.  Bus routes will not be fixed over the telephone; 
  2. Parents are requested to adhere to the route and not come to any personal arrangement with the driver. Any parent found making such arrangements will be debarred from the bus service; 
  3. Each bus has a limited capacity and thus the service will be available on a first come first serve basis; 
  4. Each student must be at the stop five minutes before the scheduled time. The bus will not wait for the student; 
  5. Bus fees are made for 12 months in a year and have to be paid quarterly. It should be paid within 10 working days of the beginning of the quarter. A fine of Rs. 50.00 per week will be charged for payments made after the last date. 
  6. All complaints regarding bus service should be made in writing. No complaints will be entertained over the phone; 
  7. The BUS CARD must be handed over to the bus helper at the time of boarding and be taken back at the time of disembarking from the bus; No child will be allowed into the bus without the bus card 
  8. If the student is dropped off at the school and has to be taken by bus then the card must be handed over to the office. This will avoid the confusion of the student being left in school. 
  9. Likewise if the student is going to be taken by the parent at the end of the day information should be given on time to the school authorities so that the child does not return by bus before the parent/guardian comes to pick up the child. 
  10. Once the student has withdrawn his/her name from the bus service he/she will not be allowed to apply for bus service at a later date. 
  11. If a child does not come by bus for more than 10 days without any information to the school authorities it will be assumed that the child has been withdrawn from the bus and will be struck off from the roles of the bus. 
  12. Proper behavior and discipline must be maintained in the bus. Any report of misbehavior or damage to the bus will cause the child to be withdrawn from the school bus service. 

Other Pages:

The House System Withdrawal ProcessConduct and DisciplineDocuments Required at the Time of AdmissionProcedure for RegistrationAdmissionFacilitiesCourse of StudiesWhy ICSE